Accounting is a common process for tracking financial transactions. Worldwide, businesses use accounting to monitor their performance and make beneficial decisions. If you are a newly established business, then books and registers will be enough to record your transactions.
However, these manual records will become your nightmare when your business begins to develop. Manual processing is prone to errors and consumes time. Moreover, finding specific information from a bulk of pages can be a hassle.
To address this issue, transitioning to digital accounts is the solution. Various tools can help you convert your transaction records from paper to digital files.
In this blog, we will provide you with different tools through which you can transform from manual accounts to digital accounts.
Tools to Transform Manual Accounts to Digital Accounts
Various online tools are available that can help you transform from manual accounts to digital accounts. And this is also why people cannot find the right tool for their requirements.
If you want to have accurate results in your transition, then randomly selecting a tool is not an option. A minor error from the tool can create big trouble later.
So, to help you accurately transform your accounts, we have listed two easy-to-use tools that you can use to transform from manual accounts to digital accounts.
Although there were many tools, after extensive research and testing, these two tools stood out from the rest. Both these tools were user-friendly and met all requirements necessary to transform accounts from manual to digital. So, let’s get started with the tools below.
- JPG to Excel
Link: https://www.jpgtotext.com/jpg-to-excel
Jpgtotext.com is an online tool that converts image-based data into editable Excel files. By the way, for those who may not know, the Excel file is a popular choice for storing all kinds of structured (tabular) data.
Anyways, let’s get back to the tool. This tool uses advanced OCR (optical character recognition) technology to identify and extract tabular data from images.
You can take images of your physical records and upload them to the tool. The tool then analyzes the data in the image and converts it into editable Excel file.
With only a few steps: Open> Upload> Convert> Download, and you can extract data from the images into editable text. From there, you can:
- Edit/modify the text.
- Copy the text for direct use.
- Download the file as an Excel file.
Although the chances of an error are low, in case it does occur, you can modify the text and correct the data. You can store this data for your digital accounts.
Given below are some key features and pros and cons that will help you better understand this tool:
Key Features
Given below are a few of the key features of this online converter:
- Uses advanced OCR technology for extraction.
- Quickly converts data from images to Excel.
- Accurately preserves format and layout.
- Simple user interface.
- Allows batch processing.
- Accepts images in all formats.
- Allow quick editing in the converted data.
- Ensures data privacy.
These features make a great difference when transitioning from manual to digital accounts.
Pros and Cons
Pros:
- Accurate in extracting text and numbers.
- Accurately process multiple languages.
- Available for multiple browsers.
- Allows editing, copying, and downloading for free.
- Secure data handling.
Cons:
- Needs internet to use.
- Limited use in the free option.
- Processes only tabular data.
- Only converts data in the form of tables.
- Batch processing requires premium planning.
- Maximum image size is 10 MB.
Premium Plans
| Options | Weekly | Monthly |
| Price | 4.7$ | 7.9$ |
| Number of Images | 1000 Images | 2000 Images |
| Bulk conversion | 10 Images | 10 Images |
| Validity | 7 days | Month |
- Image to text
The imagetotext.info is a specialized tool built to convert image-based tabular data into editable Excel files. Similar to the tool above, it is an excellent one that uses advanced OCR (optical character recognition) technology to convert data from images.
To convert your physical records, take images from your digital devices. And then, in just three steps, you can convert your image-based data into an editable Excel file. i.e., Upload > Extract > Download.
Key features
Given below are some of the key features that make it one of the best tools used in the transition from manual to digital accounts:
- Extract data from multiple sources.
- Powered with powerful OCR technology.
- Free to use.
- Multilingual.
- Data privacy.
- Supports multiple image formats.
- Online and fast-working.
Pros and Cons
Given below are a few of the pros and cons of
Pros:
- High accuracy through AI-based extraction.
- Accurately extract text from over 30 languages.
- Supports all modern image formats, i.e., JPG, PNG, JPEG, PDF, etc.
- Highly compatible with digital devices, i.e., smartphones, laptops, computers, iPads, etc.
Con:
- Requires an internet connection.
- Only process information that is in tabular form.
- No option to capture photos right from the tool.
- Requires premium planning for batch processing.
Pricing
| Options | Free Plan | Basic Plan | Standard Plan | Business Plan |
| Price | $0/Ever | $4.9/Month | $7.9/Month | $14.9/month |
| Number of Images | 7 Image/Day | 1000 Images | 5000 Images | 12000 Images |
| Bulk Conversion | No | 10 Images | 10 Images | 10 Images |
| Image Size | 5 MB | 30 MB | 30 MB | 30 MB |
| Validity | Lifetime | 1 Month | 1 Month | 1 Month |
Caution Towards the Tool
The online tools are a good choice if you want to transform from manual accounts to digital accounts. However, as good as they are, the tools still require some human touch.
For example, they cannot scan or take the physical data. You need to upload images to the tools for it to work.
Similarly, there are times when the results from the conversion are misplaced. For this reason, after you convert your data, manually check it for any errors. If any error does occur, you can use the editing option to correct the mistake and then save the data.
As long as you properly review your converted text, you can save yourself the headache of revisiting the physical records.
Conclusion
Digitalizing the accounts makes organizing financial records simple. It is an important task that can improve an organization’s decision-making process. Through it, the hassle of manually searching for information from papers disappears.
With various online tools you can easily transform your manual accounts into digital accounts. However, many of the tools require human supervision. Because many tools cannot recognize some of the signs used in mathematical data, like the “tally marks”.
